Recognise text and layout
Use optical character recognition (OCR) to read scans and document images, while retaining headings, sections and reading order where supported.
Document AI · Roadmap
Turn documents into information your team can trust.
Turn documents and structured files into information your team can use. Planned parsing, intelligent extraction and database ingestion connect your records to the systems and workflows you choose.
Roadmap: this solution is in planning. Document formats, languages, extraction quality and deployment options will need validation for your use case before operational use.
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01 · Parse
Bring your documents together
Read content, structure and layout across your file formats.
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02 · Extract intelligence
Find the information that matters
Turn content into structured information linked to its source.
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03 · Ingest
Ingest through database connectors
Validate, review and map information to your chosen destination.
The workflow in practice
From a purchase order to reviewed fields.
Extract reusable fields from a purchase order, with each result linked to its source.
Fictional Roadmap example for approved records and workflows.
01 · Original document
Fictional example
Purchase order
PO-024
Ordering organisation · Page 1
Civic Archive Office
Order details · Page 1
Archive boxes€ 840.00Shelving units€ 400.00
Order total€ 1,240.00
Delivery terms · Page 1
Within 30 calendar days of order confirmation.
Page 1 of 2 · Illustrative record
02 · Extracted metadata
- Order reference
- PO-024Page 1 · Heading
- Organisation
- Civic Archive OfficePage 1 · Ordering organisation
- Order total
- € 1,240.00Page 1 · Order details
- Delivery terms
- Within 30 calendar days of order confirmation.Page 1 · Delivery termsReview needed: confirmation date is missing.
Service agreement · Roadmap
Extract a contract’s parties, scope and terms.
Link structured agreement details to the source sections that define them.
Fictional Roadmap example. Amounts and dates are illustrative.
01 · Original document
Fictional example · Page 1
Service agreement
AGR-2026-014
Parties
Customer · Alpine Civic Services GmbH
Provider · Eurora Archive Services GmbH
1. Scope
1.1 Digitisation — Scan paper records and preserve page order.
1.2 Indexing — Capture title, date and record category.
Fees and term · Page 1
Contract value · €12,000.00
Service period · 1 January 2027 to 31 December 2027
Page 1 of 3 · Illustrative record
02 · Extracted metadata
- Title and reference
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Service agreement
AGR-2026-014Page 1 · Heading - Parties
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Alpine Civic Services GmbH · Customer
Eurora Archive Services GmbH · ProviderPage 1 · Parties - Sections and subsections
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1. Scope
1.1 Digitisation: scan records and preserve page order.
1.2 Indexing: capture title, date and category.Page 1 · Section 1, subsections 1.1 and 1.2 - Value and term
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€12,000.00
1 January 2027 to 31 December 2027Page 1 · Fees and term
Handwriting · Roadmap
Turn handwritten notes into reviewable fields.
See a handwritten request beside its proposed transcription and source line.
Fictional Roadmap example. Handwriting and language support require release-specific validation.
01 · Original document
Fictional handwritten note · Page 1
Line 1 · Reference
PO-118
Line 2 · Buyer
North Quay Museum
Line 3 · Quantity
12 archive boxes
Line 4 · Requested delivery
Deliver by 14 April
Page 1 of 1 · Illustrative record
02 · Extracted metadata
- Order reference
- PO-118Page 1 · Line 1
- Buyer
- North Quay MuseumPage 1 · Line 2
- Quantity
- 12 archive boxesPage 1 · Line 3
- Requested delivery
- Deliver by 14 AprilPage 1 · Line 4
Scanned table · Roadmap
Keep item and quantity relationships intact.
Map rows from a scanned inventory list into structured records with their units.
Fictional Roadmap example. Table and scan support require release-specific validation.
01 · Original document
Fictional scan · Page 1
Archive stock inventory
ItemQuantity
Archive boxes48 cartons
Shelving units12 units
Acid-free folders240 packs
Page 1 of 1 · Illustrative record
02 · Extracted records
- Inventory
- Archive stock inventoryPage 1 · Heading
- Line item · Row 1
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Page 1 · Row 1Extracted inventory row 1 Item Quantity Archive boxes 48 cartons - Line item · Row 2
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Page 1 · Row 2Extracted inventory row 2 Item Quantity Shelving units 12 units - Line item · Row 3
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Page 1 · Row 3Extracted inventory row 3 Item Quantity Acid-free folders 240 packs
Chinese document · Roadmap
Read a Chinese purchase order into English fields.
Show source wording beside English metadata, with the original currency and date preserved.
Fictional Roadmap example. Language, date and number handling require release-specific validation.
01 · Original document
Fictional Chinese document
采购订单
订单号 CN-028
采购方
海川档案中心
总金额
人民币8,600.00元
交付日期
2027年3月15日
Page 1 of 1 · Illustrative record
02 · English metadata
- Document type and order reference
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Purchase order
CN-028Page 1 · Title and order number - Buyer
- Haichuan Archive CentrePage 1 · 采购方
- Total
- CNY 8,600.00Page 1 · 总金额
- Delivery date
- 15 March 2027Page 1 · 交付日期
Diagrams & images · Roadmap
From diagrams and photos to useful information.
Recognise process steps in a diagram and identify visible objects in a photo, with each result linked to its source.
Fictional Roadmap example using original illustrations; image and diagram interpretation require release-specific validation.
01 · Original document
Fictional inspection sheet · Page 1
Equipment inspection workflow
Process diagram · Nodes and links
Equipment photo · Generated example
Inspection status label
Service due · Last inspected 18 September 2026.
Page 1 of 1 · Illustrative record
02 · Extracted metadata
- Workflow
- Equipment inspection workflowPage 1 · Heading
- Process steps
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- Asset received
- Inspect unit
- Record result
- Objects detected in the image
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- Blue pump
- Electric motor
- Metal pipe
- Inspection status
- Service duePage 1 · Status label · Last inspected 18 September 2026
Less administration. More attention.
Let your team focus on the decision.
Important information often arrives in PDFs, scans, forms and tables. The intended outcome is to make that information easier to review and reuse, with evidence available when a person needs to check it.
01
Reduce repeat entry
Prepare proposed fields once, then reuse reviewed information in approved systems.
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Focus review effort
Bring missing, ambiguous or inconsistent information to the reviewer’s attention.
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Keep the evidence
Connect a field to its document and source location so it can be checked later.
These are intended outcomes. Changes in review time, entry effort and error rates must be measured against your current process.
Planned capabilities · Roadmap
From document to reviewed information.
A complete workflow needs more than recognised text. The Roadmap connects reading, extraction, evidence and approval.
Make tables useful
Identify rows, columns and relationships in tables so document information can be prepared for structured review and reuse.
Capture the fields you need
Prepare information against an agreed field structure: for example, references, dates, amounts, parties and obligations.
Show the source
Link proposed fields to document pages and relevant passages. Preserve the original record alongside the extracted information.
Keep people in control
Flag exceptions, support corrections and retain a review history. Define which information needs approval before further use.
Use approved workflows
Plan exports and integrations with your document, case or business systems. Release reviewed information under permissions and approval rules you define.
Supported file types, layouts, languages and integrations will be documented for each release. Poor scans and complex documents may need additional manual review.
Your records. Your processing boundary.
Define where documents go and who can act.
Sensitive records need a clear path through processing, review and retention. Agree that path before connecting a workflow.
Customer-controlled deployment is a planned direction. Hosting, model routing, external services and any restricted-network operation must be assessed and documented for the selected configuration.
Explore the trust approach- Processing
- Agree approved storage, compute, models and service locations, including any external processing.
- Permissions
- Define who may submit, view, correct, approve and export each class of document.
- Retention
- Set rules for original files, extracted fields, temporary artefacts and review records.
- Release
- Set validation and human approval gates before information reaches another system.
- Exit
- Agree export formats and a documented route to retrieve or delete records at the end of service.
Workflows worth exploring
Built around the work your organisation does.
Start with a document process that has clear owners, recurring information needs and an agreed review standard. These are representative use cases for evaluation.
Institutions & public administration
Prepare case information
Extract agreed fields from applications, correspondence and supporting records. Help case teams check missing information and keep the submitted evidence accessible.
Examples: administrative files, grant applications, service requests.
Procurement
Make submissions easier to compare
Prepare supplier references, requirements and document tables for review against an agreed structure. Keep evaluators responsible for assessment and award decisions.
Examples: tender dossiers, supplier forms, purchase orders.
Finance
Prepare records for reconciliation
Capture invoice fields and line items, highlight missing references and prepare information for checks against approved records before posting or payment.
Examples: invoices, expense records, supporting financial schedules.
Legal & records teams
Find terms with their evidence
Prepare parties, dates and relevant clauses with source references. Support professional review of obligations while preserving the complete document context.
Examples: contracts, amendments, records subject to retention rules.
A clear plan
Begin with one workflow. Establish the evidence.
SovereignEU brings the technical design and delivery approach. Your organisation defines the purpose, acceptable results and approval responsibilities.
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Define the task and boundary
Choose a document process, the fields it needs and the people who own it. Agree document permissions, processing locations and retention rules.
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Evaluate representative records
Use authorised sample documents to test proposed extraction and review. Compare field quality, exception handling and staff effort with the existing process.
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Plan controlled adoption
Agree acceptance criteria, integrations, approval gates and support. Define the scope and evidence required for a future deployment decision.
Take the next step
Which document process is slowing your team down?
Tell us what arrives, what your team needs from it, and what must stay under your control. We can help define a practical evaluation plan.
Discuss your document workflow
Document AI remains on the Roadmap. An initial discussion helps define scope and prerequisites.